Updated: 12/3/2018 as approved by the FASS BOARD on 11/06/2018

Table of Contents

General Information
Eligibility for Nomination
Nomination and Evaluation Procedures
Awards Selection Committee
Duties of Members of Selection Committee
Balloting for Award Winners
Changes in Awards Regulations
Awards Presentation

Nomination and Evaluation Procedures

General Infomation

• Name of Award: The FASS–American Feed Industry Association ‘New Frontiers in Animal Nutrition' Award.
• Nature of Award: A specified monetary award and a plaque given annually. At the discretion of AFIA, the presentation of a unique commemoration, such as a medal, is encouraged.
• Purpose: To stimulate, acknowledge, and reward pioneering and innovative research relevant to the nutrition of animals that benefits mankind and the nutritional value of foods from animals.
• eligEligibility for Nomination:
  • Nominee must have made an outstanding and innovative contribution to nutrition research concerning animals that benefits mankind and/or the nutritional value of food from animals.
  • Nominee must have original research work published.
  • Nominee must have been a member of American Dairy Science Association, American Society of Animal Science, or Poultry Science Association for at least five (5) successive years and currently be a member of such society and in good standing.
  • No individual shall receive the award more than once. Preferably, the award shall be presented to one individual but may be bestowed to coworkers if deemed advisable by the American Feed Industry Association Award Committee.
  • The award will be presented to the recipient during the awards ceremony of the society that the recipient declares as his or her primary membership or at the society awards ceremony of his or her choice. The recipient will also be honored at a meeting of the American Feed Industry Association.
  • These requirements for eligibility should be reviewed annually for the first three (3) years of the award.
• procNomination for the Award:
  • Nominee information will only be shared with current committee members and then only for the current award year. Details regarding past nominees will not be provided. Current and past committee members should not divulge the names of current or past nominees.
  • Eligibility for this award requires membership in ADSA, ASAS, or PSA for five (5) consecutive years, including the current year. Retired members are eligible if they were eligible at the time of retirement and meet the specific requirements of the award. The nominee and nominator will be excluded from any role in the selection process.
  • Nominations are to be submitted electronically at the FASS Awards web site ( www.fass.org/awards.asp ) by the published deadline. Nominations made in a given year will not be carried over to the next year automatically.
  • Lists of publications are requested. They should be listed in chronological order and grouped according to a) refereed publications, b) abstracts, and c) technical publications, etc. using the format specified in the most recent style guide for publication in the Journal of Animal Science , Journal of Dairy Science , or Poultry Science . A series of publications documenting the progressive exploration of an innovative theme or pioneering topic will be considered favorably.
  • Copies of publications authored by the nominee should not be submitted unless requested by the Selection Committee.
  • Supporting letters should not be solicited or submitted and will not be accepted.
  • Each nomination must contain the following:
    • Biography of the nominee not to exceed 2670 characters and spaces.
    • Summary statement (not to exceed 8000 characters and spaces) describing the pioneering nature and importance of the nominee's contributions to animal nutrition or the nutritional value of animal source foods.
    • One copy of a citation for printing (not to exceed 1500 characters and spaces) and one copy of a citation for reading at the awards ceremony (not to exceed 750 characters and spaces).
  • Two or more persons may be co-nominated to share the award.
  • Submitted nominations that do not conform to the required format or contain materials beyond those solicited will not be considered .
  • Solicitation on behalf of any nominee is unacceptable and should be brought to the attention of the President-Elect of FASS.
  • No individual may win the award and another AFIA Nutrition Award in a single year. If a nominee is selected for the award and another AFIA award in the same year, the President-Elect of FASS will work with the appropriate AFIA Award Committee Chair and the nominee to resolve the conflict. The nominee selected for two (2) AFIA awards will be given the opportunity to select the award he or she wishes to receive. The President-Elect of FASS will inform the appropriate Committee Chair of the conflict and of the action taken.
• commAwards Selection Committee:
  • The Selection Committee shall consist of six (6) members, two (2) from each of the particpating societies (ADSA, ASAS, and PSA), plus a Chair, who is the President-Elect of FASS. The Chair will vote only when there is a tie vote that cannot be broken using normal balloting procedures. At least three (3) Selection Committee members (one from each society) shall be replaced each year by three (3) members in good standing (one from each society).
  • The President-Elect of FASS shall make all appointments to the Selection Committee after consultation with the Board of Directors of each of the three (3) societies; the President-Elect shall make appointments to fill any vacancies that occur, including interim appointments when a Selection Committee member is nominated for the award or nominates someone for the award.
• dutiesDuties of Members of Selection Committee:
  • The first duty of members of the Selection Committee is to recommend to the President-Elect whether or not to present the award. A vote of the Selection Committee will be conducted for this purpose. If the vote is positive, the Selection Committee shall proceed to select the award recipient. An award may be omitted for any given year if the Selection Committee decides that there are no qualified nominees.
  • Each member of the Selection Committee will be given a web address from the Chair.
  • Any member of the Selection Committee may ask the Chair to request additional information about a nominee from the principal nominator. Such information must be forwarded to the Chair, who will transmit it to all members of the Selection Committee.
  • Balloting must be completed in a timely manner.
• Duties of Selection Committee Chair (FASS President-Elect):
  • The FASS President-Elect shall be the primary liaison in all matters relating to the award.
  • The FASS President-Elect shall call for award nominations by mid November (including deadline date) to all individual members in good standing of the three (3) participating societies. The FASS President-Elect shall set the date for receiving nominations.
  • The FASS President-Elect shall check with the FASS business office to verify the eligibility of nominators and nominees.
  • The FASS President-Elect shall determine whether any member of the Selection Committee has been nominated or is a nominator for the award. If so, he or she shall appoint an interim member to the Selection Committee.
  • The FASS President-Elect shall check information and data received regarding each nomination to determine whether each dossier is complete and in order.
  • After verification of eligibility of nominators and nominees by the business office, the FASS President-Elect shall promptly send web addresses and instructions to the Selection Committee members for rating.
  • The FASS President-Elect shall request that the Selection Committee vote on whether or not to present the award that year.
  • The FASS President-Elect shall prepare electronic ballots as appropriate for polling of the Selection Committee and notify the Committee by e-mail.
  • The FASS President-Elect shall work with the appropriate AFIA Award Committee Chair and nominee to determine which award the nominee will receive if he or she is selected for the FASS–AFIA award and another AFIA award in the same year.
  • The FASS President-Elect shall inform the AFIA, the awardee, the nominator of the winner, the Selection Committee, the FASS Board of Directors, and nominators of non-winners (encouraging them to resubmit nominations in subsequent years) of the name of the award winner by e-mail. (NOTE: Ballot results are not to be divulged.)
  • The FASS President-Elect shall coordinate with the business office to accomplish the following:
    • Ensure that a list of all nominees, nominators, and the awardee is received at the business office to maintain in permanent records.
    • Complete final edit of citations for both publishing and reading.
    • Obtain photograph of the awardee for the awards program and society journals.
    • Arrange for photo session and schedule with awardee and donor representative.
    • Work with business office to distribute news releases.
  • The FASS President-Elect shall coordinate with the business office in planning the program.
  • The FASS President-Elect shall send copies of award presentation pictures to recipients and donors after the annual meeting.
  • The FASS President-Elect shall keep nomination materials and balloting records for one year.
• Balloting for Award Winners
  First Ballot: The FASS President-Elect will prepare an electronic ballot of all eligible nominees and e-mail each Selection Committee member with instruction to proceed to the web site and rank all nominees accordingly: 1 = first, 2 = second, 3 = third, etc. The FASS President-Elect will tally the ballots. The nominee with the lowest tally and at least four (4) first place votes will be declared the winner on the first ballot.
• Second Ballot (if necessary): If no nominee receives four (4) first place votes on the first ballot, the FASS President-Elect will prepare a second ballot based on the tally of the first ballot, listing the top five (5) candidates (or fewer if less than five [5] in the pool). Again, the Selection Committee will rank the top five (5) nominees accordingly: 1 = first, 2 = second, 3 = third, etc. The FASS President-Elect will tally the ballots. On the second ballot, a nominee who receives four (4) first place votes or who receives a score that is five (5) points less than the next lowest score will be declared the winner.
• Third Ballot (if necessary): If no nominee is declared a winner on the second ballot, the two nominees with the highest point total (lowest rank) will be dropped. The FASS President-Elect will prepare a third ballot listing the remaining three (3) nominees. On the third ballot, scoring will be according to the following scale: 1 = first, 3 = second, 5 = third. The FASS President-Elect will tally the points. The nominee receiving four (4) first place votes or the nominee who receives a score that is five (5) points less than the next lowest score will be declared the winner.
• Fourth Ballot (if necessary):
  • If the third ballot fails to produce a winner, the FASS President-Elect will drop the nominee with the highest point total (lowest rank) and conduct a final ranking (1 = first and 2 = second). The nominee with the lowest number of points will be declared the winner.
  • The FASS President-Elect is empowered to break ties when necessary in preparing the second, third, or fourth ballots.
  • At no time during the course of balloting shall the FASS President-Elect divulge to the members of the Selection Committee the point totals received by the nominees during the balloting process.

Changes in Awards Regulations

The FASS Board of Directors may make necessary changes in regulations for awards as needs arise.

Awards Presentation

Awards will be presented at opening session during the annual meeting of the organization of the winner. If the winner is a member in good standing of more than one particpating society, the presentation will occur at the opening session of the organization of the winner's choice. Presentation of the award will follow the format of the awards program at which it is presented.

Subject: Call for Nominations for FASS-AFIA New Frontiers in Animal Nutrition Award

The time has come to nominate your colleagues for the FASS-AFIA New Frontiers in Animal Nutrition Award! This prestigious award is designed to stimulate, acknowledge, and reward pioneering and innovative research relevant to the nutrition of animals that benefits mankind and the nutritional value of foods from animals.

How to nominate: The entire submission process takes place online on the FASS website. Complete nomination instructions, including eligibility, and FASS-AFIA award guidelines can be accessed here.

Deadline: All nominations must be submitted online no later than March 1, 2025, 11:59 p.m. central time.

Award Presentation: The award will be presented at the meeting of choice of the award winner (during the ADSA, ASAS, or PSA Annual Meeting) in the summer of 2025.

Eligibility:

• The nominee must have made an outstanding and innovative contribution to nutrition research concerning animals that benefits mankind and/or the nutritional value of food from animals.
• The nominee must have published results of original research.
• The nominee must have been a member of ADSA, ASAS, or PSA for at least five (5) consecutive years and must currently be a member of such society and in good standing.
• No individual shall receive the award more than once. Preferably, the award shall be presented to one individual but may be bestowed to coworkers if deemed advisable by the Selection Committee.

If you require any assistance during this submission process, please contact Maria Crutchley, FASS Awards Coordinator, at 1800 South Oak Street, Suite 100, Champaign, Illinois 61820, mariac@assochq.org, 217/356-3182.

FASS-AFIA Award Nomination Submission
Frequently Asked Questions

Q. What is the deadline for award submissions?
A. 11:59 pm Central Daylight Time on March 1, 2025.

Q. Is information on past nominees available?
A. Nominee information will only be shared with current committee members and then only for the current award year. Details regarding past nominees will not be provided. Current and past committee members should not divulge the names of current or past nominees.

Q. How do I start the award nomination?
A. Go to the web site, http://www.fass.org/awards/lognom.asp, and follow the directions to create your award account.

Q. Do I have to complete the award submission at one time?
A. No. You will create your account, and then you have until the deadline to complete the submission process. On the nomination form pages, you can fill in some fields, store them, and come back any time before the deadline to fill in more of the fields or edit fields that you have previously filled in.

Q. How do I check for the character and space limits?
A. Your word processor has a word count feature where you can check the character and space count before you insert the text onto the submission form. In Microsoft Word, you can access this feature by going to the Review tab and choosing Word Count. The word count is in the box that pops up.

Q. What format should the documents be in to use the web-based submission process?
A. You will be able to directly type in basic information (name, contact information, etc.). The required award information is requested as an uploaded document. Plain text works best (can be done in Windows Notepad). The next best format for uploading is a PDF document. Word documents may also be uploaded.

Q. What format should uploaded files be in?
A. Documents must be in PDF, Microsoft Word, or plain text format. PDF and Word documents should have all fonts embedded.

Q. Will I be able to use scanned files?
A. If you scan documents, you will need to save them in PDF format. You may scan at up to 300 dpi.

Q. Can Greek letters be used? [e.g., alpha (a) and beta (ß)]
A. Yes, but be sure to embed all fonts in your Word and PDF documents. This can be done in Word as follows. 1. On the Tools menu, click Options. 2. Click the Save tab. 3. Select the Embed TrueType fonts check box. The method for embedding fonts in a PDF will differ depending on how you create the PDF. Some fonts may not embed properly, causing the committee to be unable to read the document if they don't have the font. If in doubt, you should use common fonts that everyone will have, preferably Times New Roman or Arial.

Q. How do I upload a file?
A. Fields on the nomination form for which files can be uploaded will have a text box reading “Upload a File”. When you click this, a window will pop up. In this pop-up window, click the “Browse” button and locate the file that you want to upload on your computer. Once you have found and selected it, press the “Open” button. Then, press the “Upload” button and wait for notification that the file has been uploaded. Click the “OK” button on the pop-up notification window and then click the “Finished” button. This will close the upload window and reload the main page. Once the main page is reloaded, a message saying that a document has been uploaded will have replaced the “Upload a File” text in the box for that field. The new message will include a “[View]” link that should be clicked so that you may check to make sure that the file displays properly.

Q. Will the award nomination be rejected if over the character and space limit?
A. When you hit the submit button, you will receive a message stating whether you have information missing or if parts of your nomination exceed the limit. You will have the option to adjust your keystrokes and add missing information at that time or some time prior to the deadline. Note that you must be sure that any documents that you upload don't exceed the limits, because the awards system will not automatically count the characters and spaces in uploaded documents and may not indicate errors even though the documents may exceed the limit. This doesn't apply to text that you copy and paste into the submission form.

Q. How do I edit the award submission?
A. You may edit the submission anytime until the deadline. After logging into your account, find the award submission listed in the “Current Nominations” table near the bottom of the page. In the “Options” column for the submission, click the “[edit]” link.

Q. How will I know my award submission is complete/accepted?
A. The system will display the status of the submission and send an automatic e-mail to the nominator when the award is submitted. The status will also be displayed in the “Current Nominations” table on “Your Account Summary” page. You may log into your account at any time to check the status of your awards on “Your Account Summary” page.

Q. Will I have access to the submission after the deadline?
A. You will be able to view and copy the submission after the deadline, but you will not be able to edit or delete it.