Conference/Meeting Planning and Management
- Creation of and assistance with meeting/conference budgets
- Support of program and/or organizing committees
- Creation of critical timelines and explanation of duties
- Coordination of regularly planned meetings between FASS and your representatives
- RFP development
- Review and analysis of proposals
- Site inspection and selection
- Review and negotiation of bids
- Facility negotiations and arrangements
- Management of facility payment schedules
- Housing management
- Coordination of online forms for attendee housing
- Speaker management
- Shipping bids and coordination of exhibitor shipments
- Food and beverage negotiations and arrangements, including menu selection
- Preparation of progress reports
- Coordination of special events (e.g., banquets, receptions, tours, award ceremonies, guest programs)
- Signage and banners
- Pre-meeting and onsite registration
- Scheduled reporting of registration statistics
- Preparation of meeting packets and bags
- Volunteer coordination
- Exhibit and decorator management, contracts, sales, and service
- Post-meeting evaluations and online surveys
- Onsite meeting management
Our convention planning professionals continue to develop new strategies, discover innovative solutions, and use the latest industry trends and practices to ensure the best possible success for your meeting(s). Whether your conference is held in the United States or elsewhere, our exceptional staff has the skills and experience to ensure a successful conference. We will assist with all of the behind-the-scenes activities that take place before and during your conference. Through the years, we have established relationships with hoteliers, CVBs, and service providers around the world, and we use these connections to negotiate highly satisfactory services and contracts for our clients.